ID221177 Junior Personal Assistant – Business Support

Who we are

KPMG is one of the world’s leading providers of Audit, Tax and Advisory services.

At KPMG we run our firm just as effectively as we support and strengthen our clients’ businesses. That means hiring talented people to help develop and manage our brand, publish our thought leadership, control our finances, run our IT infrastructure, and support our professionals in the field.

Why KPMG?

When you choose KPMG as the place to start and build your career you should know that a well-defined career path is waiting for you. You will have access to a wide range of formal and informal training opportunities, as well as new programs that explore leadership skills from the very beginning of your career in KPMG.

Being part of KPMG means having the chance to work with many supportive and talented people, who are willing to share their experience & expertise with you. We also put technology at the heart of our daily activities by exploring new innovative approaches and encouraging our people to be groundbreaking in their thinking.

Making the right career choice is important. Finding the right place to do that is essential.

We are seeking a Junior Personal Assistant to join our Business Support team.

Role summary:

The Personal Assistant offers strong assistance to the leadership members by providing a tailored assistance, facilitating their day-to-day activities, and adding value to client relationship management. He/she is the key contact with internal and external stakeholders to ensure a smooth and seamless daily business. He/she increases the efficiency by freeing up time for the Partners so that they can concentrate more deeply on key elements related to business/clients (business development, business opportunities, etc.).

Key accountabilities: 

Ensuring a smooth and seamless daily business for several Partners:

• Proactively managing Partners’ calendars, incoming phone calls (direct calls to appropriate parties or take messages), outlook inboxes (read, monitor, forward and respond where necessary) and incoming mail process (digital mailroom).
• Preparing and/or sending correspondence on behalf of Partners.
• Planning and organizing internal and external meetings/lunches/events.
• Completing Partners’ time sheets and managing their expenses (car leasing, credit card payments, etc.).
• Assisting in procurement process (P2P system, e.g. event registration).
• Planning and organizing business travels and related itineraries.
• Monitoring of Partners’ trainings & related follow-up with People & Culture department.
• Providing solution-oriented support involving a wide variety of duties that are critical to ensure smooth and seamless business processes.
• Being Partners’ delegate for systems/applications if relevant.

Engagement and business-related support/adding value to client relationship:

• Being first point of contact for clients and external parties.
• Organizing and preparing agenda/presentation for internal & external meetings. If requested, joining those meetings, taking minutes and support in the follow-up of action points.
• Planning and organizing client events.
• Supporting in PowerPoint presentations:
• Preparing templates for certain presentations (e.g. quarterly team meetings, client update meetings, etc.).
• Applying the right KPMG templates and guidelines.
• Preparing and managing design/layout of presentation based on content provided by Partner (visuals, pictures, animations, collection of slides from other stakeholders, putting slides together and ensuring a consistent design).
• Assisting with the Client Relationship Management tool (CRM): reports, contacts, mailing/event list.
• Keeping a global vision of Partner's portfolio/core business.
• Supporting in the follow-up on engagement activities with the Managers (e.g. for the period close down).

Other activities and responsibilities, in addition to those mentioned above, may be entrusted with the function holder.

 About you:

• Strong Computer skills including Outlook and MS Office package (Teams, Word, Excel, PowerPoint)
• Some knowledge of anti-money laundering rules, Know-Your-Customer process.
• Strong knowledge of internal tools (i.e. CRM, P2P, STAR, etc.)
• Good organizational and time management skills.
• Results oriented, proactive, meticulous, and able to meet tight deadlines.
• Good analytical and problem-solving skills.
• Delivering high quality results.
• Languages: fluent in English, and fluent in either French or German; any other language is considered as an asset.
• Educational Background: Bachelor's degree (or equivalent) in Foreign Languages, Business Administration, Human Resources, Public Relations, or a related field.

A first experience including a proven track record working within a fast-paced corporate environment (we are open to train young graduates).

What’s in it for you? What do we offer?

KPMG is where you will find the right opportunities to advance your career and the widest available range of possibilities so you can grow professionally. Make a real impact, join a diverse team of leading experts, work with global clients, and discover technological solutions.

• A fast paced environment and an extraordinary team with great mentoring opportunities.
• The opportunity to work in an innovative and dynamic environment.
• The possibility to fulfill your potential through various training courses and gain additional professional qualifications.
• Career advancement opportunities.
• A flexible workplace and work environment.

Working at KPMG is also about happy people and an internal culture that supports employees in following their passions through various activities and events. We also have numerous benefits to support your health, a flexible working schedule and many more advantages.

Confidentiality

Confidentiality will be ensured to protect the interests of applicants.

Only preselected candidates will be invited to an interview.