ID209915 Administrative Assistant | Facilities team

Administrative Assistant | Facilities team

KPMG Romania is one of the world’s leading providers of Audit, Tax and Advisory services. At KPMG we run our firm just as effectively as we support and strengthen our clients’ businesses. That means hiring talented people to help develop and manage our brand, publish our thought leadership, control our finances, run our IT infrastructure, and support our professionals in the field.

When you choose KPMG as the place to build your career, you choose to inspire confidence and empower the change around you.

KPMG ’s vision is to recruit extraordinary people and build extraordinary professionals.

What are we looking for?

We are looking for a dynamic and super-organized Administrative Assistant to join our team and support daily office activities.

You will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports, making all travel arrangements and organizing company records.

The candidate will be experienced (or excited to be involved) in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.

Required skills and qualifications:

• Self-motivated person, eager to acquire experience in a professional environment
• Organized and detail oriented person
• Excellent communication and writing skills
• Foreign Languages Graduate or Secretarial College Graduate
• Excellent knowledge of English
• Good command of MS Office package
• Previous experience working as an administrative assistant would be an advantage.

What about your role?

• Coordinate the booking of meeting rooms, VIP lunches, and events.
• Manage the archive system (organization and deletion of archives).
• Oversee the travel management system by consolidating all travel details (hotel, train, plane) into an Excel spreadsheet.
• Prepare and submit meeting room reports for the following day.
• Centralize and process invoices from suppliers.
• Schedule and assist in organizing training sessions.
• Centralize the desk seating system for the Belval and Windhof offices.
• Answering internal and external calls promptly and politely. Ensuring that accurate telephone messages are taken and distributed and queries are dealt with effectively
• Managing the stock of office supplies and placing orders; You will be responsible for liaising with suppliers
• Organizing a filing system for important and confidential company documents & correspondence
• English translation & providing retro-versions of different office documents
• Maintaining the company's events & travel diaries
• Booking meeting rooms when required
• Arranging & booking travel and accommodation for travelling staff.

Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office. Sounds interesting? Apply and come to meet us!

KPMG in Romania offers:

• The chance to work in a professional environment, exceptional opportunities for career growth, as well as a strong learning and development culture.
• Fast paced environment and a diverse team with great mentoring opportunities.
• A combination of great jobs to work on.
• Great colleagues to work with.
• Relevant professional development and training.
• Flexible workplace and work environment.

Working at KPMG is also about happy people and an internal culture that supports employees in following their passions through various activities and events. We also have numerous benefits to support your health, a flexible working schedule and many more advantages.

Confidentiality

Confidentiality will be ensured to protect the interests of applicants.

Only preselected candidates will be invited to an interview.